Saving Time and Money with Modern Digitalisation and Archiving

Everything that can be digitalised is digitalised and safely archived with ecoDMS and ecoMAILZ software.

Saving Time and Money with Modern Digitalisation and Archiving

The document archive forms an important part of every company.

Aachen, February 2018. ecoDMS and ecoMAILZ from the Aachen IT manufacturer ecoDMS GmbH save businesses and private users alike a lot of time and money when digitalising, archiving and managing their documents, files and emails. The software products are particularly good value for money, quick to install, easy to use and they simplify the document workflow.

The document archive forms an important part of every company. Due to the increasing volume of files, the cost for archiving and storing all this data is also growing. Invoices, contracts, HR files, tax documents, documentation and much more needs to be quickly retrievable to ensure that the respective processes run smoothly. Digitalised documents make a major contribution to speeding up business processes. By employing such archiving systems, companies save important time and valuable money. With just a few clicks, users obtain a full overview of the archived and required files on their own monitor. Specifically, this means that digitalisation improves a company’s business processes through the use of modern document management solutions. This opens up large opportunities for companies and makes daily work more convenient in many ways.

For example, all incoming business emails can be automatically archived with ecoMAILZ. Afterwards, it is quicker and easier to access the archived emails via web browser on the computer, smart phone or tablet. ecoMAILZ can be accessed through various mail servers and groupware solutions. Among these are Microsoft Exchange Server, Internet Message Access Protocol (IMAP), POP3 and the file system. This takes into account incoming and outgoing mailboxes, including all available attachments. The system automatically retrieves all emails for archiving, full-text indexes text, readable information and attachments, and saves the messages securely in containers in the email archive. Because ecoDMS automatically performs the archiving and full-text indexing processes in the background, employees do not need to think about how and where business emails are stored. Within seconds all required emails can be retrieved. In addition to the web client, plugins for all standard email clients form an integral part of the email archive. The affordable license price of 49 Euro per user makes the software affordable for everyone.

Of course the seamless, digital strategy also comprises the handling of all other digital and paper documents. In times of digitalisation, it is becoming ever more important to quickly and securely edit and distribute documents on all types of devices and platforms. The immediate access to business information and documents from any location is indispensable today.

ecoDMS Archive from ecoDMS is able to store all documents in a central, electronic document archive. The document management system is based on the latest technology and maps all processes in the best possible way. Already during the scanning process, the system interprets, full-text indexes and classifies the incoming information. The ecoDMS client retrieves data in a flash which can then be used immediately. Data which is already available in digital form on the computer can be transferred to the archive with just a few mouse clicks. This data is also full-text indexed in the background and archived through a classification template, without any further intervention by staff. In addition to the scanning and document archiving function, a PDF/A printer and plugins for Office applications and email clients form an integral part of the full version. The unique one-time purchase price of 69 Euro per simultaneous connection makes ecoDMS the best priced archiving solution on the market.

A plugin also enables the combination of both archiving solutions. This allows users to open emails that were archived in ecoMAILZ through the ecoDMS user interface. Retrieving the data is as easy as childsplay and very convenient thanks to intelligent search functions.

Both archiving systems are available for free download and testing at The full version can be purchased through the online shop on the website via electronic payment.

ecoDMS GmbH will be exhibiting at this year’s CEBIT 2018. Apart from the two archiving solutions, the applord Group, to which ecoDMS GmbH also belongs, will be presenting interesting solutions around digitalisation and archiving. From June 11 to 15, 2018, visitors to the exhibition can learn more about the archiving solutions at booth 015 D58.

ecoDMS GmbH, based in Aachen, North Rhine-Westphalia (Germany), offers archiving software for private users, SMEs and large corporations. With a unique development and pricing model, ecoDMS GmbH stands out among the numerous competitors. The environmentally friendly use of a modern sales channel without requiring data carriers and postal delivery and no third-party licences enables sensationally fair prices. The price for the archiving system including full-text recognition and all plugins is unique.

The creation of ecoDMS began in 2004 with planning and implementing a software for digitally processing incoming emails for a large customer of applord GmbH. Based on the many years of experience in the field of document archiving and workflow, applord GmbH successfully implemented this project and developed the ecoDMS Server. This ecoDMS Server today forms the foundation of the ecoDMS archiving software.

The large interest in the software and a steadily growing customer base led to the foundation of ecoDMS GmbH. On 1 October 2014, managing directors Michael Schmitz and Helge Lühmann founded ecoDMS GmbH in Aachen as a new pillar of applord Holding Europe. All distribution rights of the „ecoDMS Archive“ software package were transferred from applord GmbH to ecoDMS GmbH. Already, the IT company has thousands of satisfied users all over Europe. More than half of those are business clients spanning all kinds of industries and company sizes.

Together with applord, appecon and applord Information Technologies, ecoDMS forms the strong service partnership of applord Holding Europe GmbH. The company locations in Germany and Austria operate across Europe. The applord group stands for state-of-the-art, sophisticated IT. applord group combines a broad product and services spectrum from the development of custom software solutions to standardised software applications and managing large IT projects.

ecoDMS sells its products through the internet. With just a few mouse-clicks, customers can purchase licences and support in the online shop. The software is immediately dispatched environmentally friendly via e-mail. Prior to purchasing, prospective users can always refer to the manufacturer’s website for detailed information. All sales, price and product information are downloadable. The manuals describe in detail the installation steps, settings and functions of the products. Moreover, there are free videos and a demo version.

ecoDMS GmbH
Andrea Warmuth
Salierallee 18a
52066 Aachen
Phone: 0049 241 47572 01